Bookkeepers have an incredibly tedious and detailed job. They are responsible for combing through a company or organization’s financials and continually updating the books so the numbers are always an accurate reflection of the business.
Essentially, bookkeeping is keeping track of any financial transactions happening in a business or organization. An effective bookkeeper will be consistently watching the financials moving through a company and making note of anything out of the ordinary or concerning, so they can catch errors before they begin.
Bookkeeping is an extremely important part of any business or organization because it sets management up for an accurate representation of the money they’re spending, the money they’re making and where improvements should be made as a result.
Having an organized bookkeeping system or bookkeeper can potentially save your business thousands of dollars in revenue or needless expenses. You deserve to be working with a bookkeeper that is organized, efficient and steers you in the right financial direction.
One of the biggest ways to ensure that, is to work with a bookkeeper who demonstrates efficient qualities from the beginning.
Communication
Although it may sound cliche, communication is key. Your bookkeeper is in charge of any and all financial matters within your company or organization. Prioritize working with a bookkeeper, whether in-house or outsourced, that has strong communication skills and is able to explain the ins and outs of your financial situation at any time.
One of the only ways to really build trust in a work relationship, is by communicating and understanding one another. That’s why it’s crucial to work with a bookkeeper who can communicate and build that relationship. If you’re trusting them with your financials, you should be able to properly communicate!
Maintaining Accurate Data
Although this may seem like it comes with the territory, you deserve to work with a bookkeeper that prioritizes having clear and accurate data at all times. It sometimes requires more attention and hours, but this will save your business hours of confusion and complications in the long-run.
Having accurate financial data readily available takes stress off of management and creates the opportunity to make quick financial decisions when necessary. Another important reason for having consistently accurate data is to manage any invoices or accounts receivable. This is crucial because this will provide you with consistent invoicing of your clients and keep your revenue intact.
Lastly, maintaining accurate records makes tax season far less stressful for everyone involved! If your bookkeeper is keeping a record of all expenses, revenue and write-offs, tax season will be a walk in the park compared to those who have to gather everything last minute.
Organized
Organization may be the most important element to an effective bookkeeper. With so much information coming in and out of a business or organization, having a bookkeeper that is organized will save you time, money and stress.
A bookkeeper has many jobs, but the most important is to be aware of any financial moves happening in the company, and to keep track of it so it is easily accessible for management. This can only be done if the bookkeeper is organized. Whether you choose to work with an in-house bookkeeper or outsource the job, be sure to determine if they are organized ahead of time.
If your bookkeeper makes any mistakes during invoicing or filing, there could be a plethora of issues that follow, so it’s crucial to have a bookkeeper who has an efficient organization system in place.
Looking for a bookkeeper and bookkeeping system can be stressful, but if you are able to find an efficient one, you will save yourself significant amounts of time, money and stress. A bookkeeper should be someone you trust that is able to look at the overall picture of your numbers and steer you in solid financial directions.
Reach out to us with any questions about bookkeeping, tax planning and preparation, or any other financial concerns.
We want to see you win at business!